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CEC is committed to creating a more resilient and just region in the face of climate change. Through our work with the Central Coast Climate Justice Network and elsewhere, our vision includes an end to racial injustices and their resulting environmental inequities.

Job Title: Executive Assistant and Board Liaison

Status:  Full-time, Non-exempt     

Reports to: Director of Administration and Operations

Applications Due:  Position will remain open until filled 

About Community Environmental Council: 

CEC is a fast-paced nonprofit based in Santa Barbara and serving the California Central Coast, with a reputation for positive social change and community engagement. Since 1970, CEC has incubated and innovated real life environmental solutions that directly affect the region.  

With its current focus on promoting rapid and equitable solutions to the climate crisis, CEC is known for organizing the Santa Barbara Earth Day Festival, advancing 100% renewable energy goals, and developing campaigns to #gosolar, #driveless, #driveclean #ditchplastic, and #rethinkfood. CEC’s primary objectives are to 1) Achieve carbon zero communities; 2) Promote nature-based solutions to draw down legacy emissions and 3) Protect against unavoidable climate impacts.  

The CEC team is a highly committed and energetic group, with an internal culture that values collaboration, ongoing learning, and innovation.   CEC seeks to activate people of every age, race, ethnicity, and economic status in community planning, political action, personal behavior change, and climate leadership.  

Visit www.CECSB.org and www.facebook.com/cecsb to learn more about our work and history.   

About the Position:  

CEC is seeking an Executive Assistant to execute a variety of administrative activities and implement special projects as requested. The position provides direct daily support to the Chief Executive Officer and serves as the CEO’s liaison to the Board of Directors and other key partners. In addition to supporting the CEO and all Board committees, the Executive Assistant is responsible for the orderly operation of some of the organization’s general administrative tasks, and periodically attends and assists with the coordination and facilitation of meetings and events.

Job functions and Responsibilities: 

  • Provide sophisticated calendar management for the CEO and Board. Prioritize inquiries and requests, and make judgements and recommendations to ensure smooth day-to-day engagements. Anticipate needs in advance of meetings, events, etc.
  • Work closely with the CEO on incoming commitments, concerns and responsibilities.. Act as an organizational “barometer,” gauging issues taking place in the CEC environment and troubleshooting as needed.
  • Research, prioritize, and follow up on items addressed to the executive office, and determine the appropriate course of action, referral, or response.
  • Serve as the primary liaison to the Board of Directors, Board committees, President’s Council and Partnership Council as requested.
  • Prepare meeting agendas, reference packets, other files and informational documents, and prepare draft and final minutes of all CEC Board of Directors meetings and specific Board committee meetings as requested.
  • Monitor and manage CEC’s on-boarding and off-boarding process for the Board of Directors, President’s Council and Partnership Council.
  • Prepare written correspondence on behalf of the Chief Executive Officer and Board as requested.
  • Prepare expense reports on behalf of the Chief Executive Officer.
  • Implement special projects as requested by the Chief Executive Officer.

Additional Responsibilities

  • Attend meetings with staff, consultants, Board Committees, President’s Council and/or Partnership Council as needed.
  • Support the CEO in fund development efforts that include: project/program-specific summary and progress reports, grant applications, and preparation, composition, execution of additional fundraising endeavors.
  • Assist with some HR administration and select projects as needed.
  • Schedule, attend, and contribute to the execution of staff meetings, annual staff retreats, and occasional special events.
  • Answer CEC’s main phone line and voicemail and respond to general email inquiries.

Key Qualifications and Skills: 

  • A wide array of educational experiences will be considered.
  • Minimum of four (4) years of professional experience, including at least two years in an office environment.
  • Excellent time-management and organizational skills, with demonstrated ability to meet deadlines in a fast paced environment.
  • Strong interpersonal and communication skills, with demonstrated ability to write professional correspondence.
  • Desired experience working closely with Boards of Directors or other body of high functioning volunteers.
  • Proficiency in MS Office applications and Google Workspace programs.

Job Status and Compensation:   

  • 40 hours/week
  • Non-exempt position
  • Salary commensurate with experience

Benefits include:

  • Two weeks of paid vacation, 10 paid holidays, and an additional paid week off between Christmas and New Year’s Day
  • Health, dental and life insurance
  • Optional retirement plan with employer match up to 3% of salary (after a qualifying period)
  • Somewhat flexible hours; work may include evenings and weekends
  • This full-time position will be based out of our office in Santa Barbara, California.

To Apply: 

Applications will be considered until the position is filled. To apply, please submit a cover letter and resume (pdf or link) with an email subject line that indicates “Executive Assistant and Board Liaison Application” to:

Sue Walker 

Assistant to the Executive Director 

officeadmin@cecmail.org

CEC is an Equal Opportunity/Affirmative Action Employer and does not discriminate based on gender identity, sexual orientation, race, nationality, or physical ability. 

 

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